October 03, 2013
A meeting of the University Council was held on Thursday, October 3, 2013, at 3:00 p.m. on the MCV Campus in the Larrick Center.
The following members and alternates were present:
Officers: Dr. Beverly Warren, Vice Chair
Administration: Dr. Laura Moriarty, Dr. James Coleman, Dr. Cecil Drain, Dr. James Frazier, Dr. David Hanson, Dr. Wanda Mitchell, Dr. Henry Rhone, Dr. David Sarrett, Mr. Luke Schultheis, Dr. Quincy Byrdsong, Mr. John Ulmschneider
Faculty: Ms. Holly Alford, Dr. Robert Andrews, Ms. Denise Branch, Mr. John Cyrus, Dr. Krista Donahoe, Dr. Stacey Dusing, Dr. David Fauri, Dr. Andrea Ferreira-Gonzalez, Dr. Peter Kirkpatrick, Dr. Paula Kupstas, Dr. Allen Lee, Dr. June Nicholson, Dr. Scott Putman, Dr. Raj Rao, Dr. Kurt Stemhagen, Dr. D. Robley Wood, Dr. Lisa Brown, Dr. Scott Street
Classified Staff: Ms. Elizabeth Beirne, Mr. Chris Costello, Mr. Richard Fowlkes, Ms. Katherine Poarch, Ms. Eileen Truax, Ms. Felita Tucker-Battle, Ms. Elizabeth Woodhead, Mr. Matt Bacon, Ms. Kathleen Blankenship
Students: Mr. Alexander Brings, Mr. Brendan Hood, Ms. Bogna Ignatowska-Jankowska, Mr. George Pottanat, Mr. Vikhyath Veeramachaneni
Guests: Dr. Allison Jones, Dr. Vigneshwar Kasirajan, Mr. Bill Cole, Mr. Daynon Smith, Ms. Lauren Katchuk, Dr. William King, Ms. Cathleen Burke, Mr. Bill Decatur, Ms. Jacqueline Kniska, Dr. Jose Dula, Mr. Kevin Harris, Dr. Napoleon Peoples, Dr. Jennifer Elswick, Ms. Sue Robb, Dr. Iain Morgan
Items For Action
- Minutes of a meeting held September 5, 2013: Approved with correction (Proposal to rename Trauma Division to the Division of Acute Surgical Sciences should be Acute Surgical Services)
- Reminder of new meeting format- we will manage consent agenda items when they come before University Council for review. At the UC meeting for review, the individuals presenting policies or program changes need to be present to address questions. If there are no real defining items of contention, then the parties do not need to come to the UC meeting for voting. If an item needs to come off the consent agenda it will be considered separately.
Items for Review (Consent Items)
- Clinical Trials Registration – new policy codifies an existing practice. VCU requires preregistration of all clinical trials, regardless of funding, in the ClinicalTrials.gov registry as a mechanism to ensure continuity in the research enterprise. This supports research integrity through the dissemination of research results. The FDA requires that before research commences, the study must be registered if the results are to be published. VCU has been following this practice and is now codifying it in this policy.
Using Controlled Substances for Research – In conducting research with controlled substances, authorized university members must comply with federal and state laws and regulations regarding their use. These regulations are outlined by both the DEA and The Code of Virginia. This policy puts in place those practices that are consistent with federal law and codifies the policy.
- Organizational Changes
- Proposal to rename the VCU John F. Philips Institute of Oral and Craniofacial Molecular Biology to the VCU Philips Institute for Oral Health Research – The new name reflects the mission of a multidisciplinary institute. Dr. Philips, a member of the MCV Foundation board, is very supportive of the renaming.
- Proposal to rename two divisions within the Department of Surgery, School of Medicine – The name changes will allow better coordination of care and optimal utilization of resources.
- Trauma Division to the Division of Acute Surgical Services – Division deals with more than just trauma - they also handle surgical care in the ICU and general acute surgical problems. General Surgery Division to the Division of Bariatric and Gastrointestinal Surgery - By renaming the division
- Proposal to change the mission and goals of the Institute for Drug and Alcohol Studies – The proposal is based on the change in leadership of the institute and the newly established MRI research program that will be overseen by the institute. There will be a greater focus on neurosciences and brain imaging with a new research facility and a new scanner. This will enhance collaboration across different departments.
Items For Information
- Quest Innovation Fund Applications - Faculty, staff and students are eligible to apply for Quest Innovation Fund money. Applicants will be evaluated based on defined criteria, including Quest-based principles, the availability of matching funds and the potential for the idea to be a form of “disruptive innovation.” Recommendations for funding will be made by a scoring committee comprised of university faculty, staff and students. Applicants can request up to $50,000 in seed money for their idea. The fund applications close on November 3rd.
- Strategic Discussion: Quest 2013-14 Priorities – Provost Warren and Kathleen Shaw shared a presentation regarding our progress in Quest for Distinction. The goal of Quest is for VCU to be one of the top premier public research universities in the country. Currently, VCU is rated by CMUP in the top 50 in three of their measures. President Rao wants VCU to be in the top 50 in all 9 measures. The Quest Implementation Steering Committee will be leading quarterly reporting and will facilitate the dissemination of themes, goals and initiatives throughout the VCU community. As we move into Year 3 of Quest, we need to become even more targeted and focused. President Rao is committed to making VCU a top-50 major public research university that is invested in its people. Senior leadership has identified five university level initiatives (ULIs) for year 3. In order to be most targeted and impactful, the leadership also determined 15 strategies to focus on in 2013-2014. Units will be deciding what strategies and initiatives they can work on and will be reporting quarterly on their progress. By November, first-quarter reviews of ULIs should be completed and there will be metrics outlined that align with Quest priorities.
The Provost asked that each table discuss the following questions:
- What are some current opportunities to address the 5 ULIs?
- How do we enhance communication efforts so that everyone is aware of the ULIs and strategies?
- From your own lens, how can we get better traction with our Quest initiatives and strategies?
Feedback from the table discussions:
- President , Deans, or SGA President (leaders) could make a video about Quest goals – students are more likely to watch a video than read something
- Regarding the second ULI of faculty hires – students need to understand why this is important for THEM (i.e. more sections, better classes)
- Ensure that all faculty are involved and understand their role; some currently believe they are supposed to “make students happy” to help with retention
- Communication – are there people who should be intimately involved with Quest but don’t know about it (example – front line staff who supervise?)
- Everyone should understand where they fit in and can make an impact
- Use instructional technology – expand communication beyond our walls
- Staff involvement – Service to the University needs to be written into job descriptions and EWPs
The meeting concluded at 4:37 p.m.